Snape with Thorp Parish Council

Agenda for the meeting of the Council to be held on Wednesday 5 October 2016 at 7.30 pm in the Snape Village Institute

1. Apologies for absence – to receive apologies
2. Declarations of interest – to receive any declarations of interest in agenda items
3. Minutes – to agree and sign the minutes of the 8 June 2016 meeting (copy attached)
4. Matters arising
5. Policing report – NYCC police have been invited to attend to present their current police report for the ward
6. Village maintenance
   1. To note damage to Cherry tree on green and replacement by Janet Seel
   2. To note repairs of beck sides by John Knopp, Tony Woodhouse and David Milner
7. Avenue –
   1. To note outcome of TPO planning application and agree next steps
8. Financial matters –

1. To note outcome of the external audit (copy already circulated)
2. To approve the receipts and payments since the last meeting (see below and attached)
3. To note hours of work undertaken by the Clerk since the last meeting (see below)
4. Precept for 2017/18
5. Application to the NALC for funding from the Transparency Fund for maintenance of the PC’s website (see attached)
6. Asset Transfer – to note receipt of letter from Solicitors to confirm that HM Registry has completed the registration of the property
7. Section 106 funding – to receive report from Clerk and to decide on allocation

9. Grass cutting –
   1. Previous invoice from Mr Wilkinson – report from the Clerk
10. Playing Field Committee –
    1. To receive minutes of meeting held on 29 June, 27 July and 14 September (copies attached)
    2. To receive report on applications for funding for improvements to the playing field – report by Steven Smith, Chair of the Committee
11. Highways matters – Salmon Lane corner – report by John Duck
12. Thornton Watlass Cluster Housing Need Survey – report previously circulated – update from the Clerk
13. Defibrillator – report by the Clerk

Receipts and payments:

Receipts – Snape Avenue Fund - £10; HDC Asset Transfer (funding of solicitors’ fees for transfer of playing field to PC) - £1084.00; Bank interest (paid on 6 June) - £0.33; Wayleave - £3.45; HDC – second precept payment – £2650.00

Payments – S Lowe (salary) - £57.60; £38.40; £60.00; S Lowe (expenses) - £26.445; £15.60; £2.64; HMRC - £136.00; Farm & Land Services - £658.80; £550.80; Rennisons Tree Specialists Ltd - £480.00; PFK Littlejohn LLP (for external audit) - £120.00

Transfer of funds from the Institute Committee fund to the Institute Committee - £8000.00

Bank accounts as at 28 September 2016

Current account - £2129.52

Deposit account - £2633.45

Institute Committee account - £13153.26

Hours worked:

June – 12 hours; July – 8 hours; August – 12½ hours (includes holiday hours)