NOTICE OF PARISH COUNCIL MEETING

Snape with Thorp Parish Council

Agenda for the Annual Meeting of the Council to be held on Thursday 9 May 2019 at 7.30 pm in the Snape Institute

1. Election of Chairman and signing of documentation
2. Apologies for absence – to receive apologies
3. Co-opting to vacant councillor positions – to agree the co-option to the 2 vacant positions
4. Declarations of interest – to receive any declarations of interest in agenda items
5. Minutes – to agree and sign the minutes of meeting held on 2 April (copy attached)
6. Matters arising
   1. Stone bridge – to note planning approval has been granted and to receive a report from Cllr Richard Poole re bat roosting survey
   2. Friarage Hospital - petition
7. Financial matters –

1. To note the annual internal audit report for 2018/19 (page 3 of the Annual Governance and Accountability Return 2018/19 - copy attached)
2. To approve the annual governance statement for 2018/19 (page 4 of the Annual Governance and Accountability Return 2018/19 - copy attached)
3. To approve the annual accounting statement for 2018/19 (page 5 of the Annual Governance and Accountability Return 2018/19 - copy attached)
4. To approve the publication of documents required by the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities (see paper attached)
5. To approve the receipts and payments since the last meeting (see attached finance report and reconciliation)
6. To note hours of work undertaken by the Clerk since the last meeting (see attached finance report)
7. To agree signatories for the bank accounts
8. To agree the membership of Yorkshire Local Councils Association for 2019/20 at a cost of £132
1. To note the renewal of the Insurance cover with Zurich Municipal from 1 June 2019 to 31 May 2020 at a cost of £475
10. To note that the cost of the non-contested election is £100 and to agree whether this is paid as a one-off payment or in four instalments
11. To agree the financial allocation to the playing field for 2019/20 – included in the budget for 2019/20 as £150
50. To agree the reserves for the avenue for 2019/20 – included in the budget for 2019/20 as £500

8. Insurance cover
   1. To receive report on Insurance renewal – report by Clerk
   2. To discuss insurance cover for events held on the village green – report by Clerk
9. Playing Field Committee –
   1. To appoint the membership of the Committee as per the terms of reference
10. Asset Register – to agree the asset register (see attached)
11. Risk Assessment – to agree the risk assessment for the PC (see attached)
12. Financial resolutions – to review and update as necessary (see attached)
13. Annual Open Meeting – to discuss any items from this meeting and agree any action necessary (see draft minutes attached)
14. Planning applications
    1. To note retrospective approval for the Old Vicarage (approval documents already circulated)
15. Appointment of Councillors to represent the PC at YLCA meetings (see attached)

Signed …………………………………..…Clerk Date: