SNAPE WITH THORP
BUSINESS CONTINUITY PLAN
|
Name: |
Snape with Thorp Parish Council |
|
Address: |
Laurel Grove Snape Bedale North Yorkshire DL8 2SZ |
|
Contact telephone no: |
01677 470444 |
Business Continuity Management is:
A planning process for all businesses and local authorities, small or large, to help reduce the impacts caused by disruptions and emergencies that can threaten its survival.
This document is the Council’s record of information and actions the Council would take to help the Council was prepared for emergencies or serious business disruptions and can recover as quickly as possible afterwards.
|
This Business Continuity Plan is the property of: |
Snape with Thorp Parish Council |
|
Adopted by |
Snape with Thorp Parish Council on X date |
|
Next review date: |
to be X |
PLANNING ACTIONS
|
Loss or disruption to the Council:
|
||
|
Loss |
Disruption |
Action |
|
Employee |
The Clerk/RFOis off work due to sickness
Threat of sickness (widespread virus)
Workstation
Key staff resign |
A Temporary member of Staff is employed for periods of long-term sick. The Clerk/RFO works from home using the relevant Parish Council equipment to perform their tasks from home A workstation risk assessment [SL1] to be completed for home working Chairman holds a recruitment folder with template Job Advert, Job Description, Person Specification and application form. Support from YLCA for local council sector advice. |
|
IT and Data |
IT equipment is damaged irrecoverably, and backups have not worked |
Information is saved on a cloud[SL3] as well as on IT equipment and hard drive backups |
|
Building(s) staff work from |
Inability to access the Clerk’s home office due to fire, flood or other disaster |
An alternative office will be identified, with remote access to emails and shared files – password protected |
|
Suppliers |
Companies cease trading |
New suppliers are found |
|
|
|
|
|
|
|
|
|
Equipment |
PC Laptop and Printer cease to work
Defibrillator is no longer emergency ready |
New equipment is purchased at the earliest opportunity
. The Defibrillator is checked weekly and the outcome is recorded and submitted to The Circuit (undertaken by Clerk but formal back up is required) A new set of pads is available should the equipment be used. |
EMERGENCY CONTACTS
Listed here are the details of Key Persons that the Council may need to contact to make it aware of an emergency or serious business disruption
|
Name |
Contacts: |
|
||
|
Work |
Home |
Mobile |
Personal Email |
|
|
Chairman |
NA |
01677 470707 |
07885515747 |
John.duck@btinternet.com |
|
Clerk/RFO |
NA |
01677 470444 |
07522820850 |
sarahlowe449@gmail.com |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
BUSINESS CONTACTS
Listed here are the Council’s key customers and suppliers; they will be contacted in the event of an emergency or serious business disruption
|
Contract details |
Company |
Contact |
Telephone No. |
|
Web company |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Snape Institute |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ALTERNATIVE CONTACTS / SUPPLIERS
Listed here are other businesses the Council could use in event of its normal supplier being unavailable
|
Company |
Contact Name |
Telephone No. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
INSURANCE AND BANK DETAILS
|
Company |
Contact Name |
Telephone No. |
Policy Ref. |