NOTICE OF PARISH COUNCIL MEETING

Snape with Thorp Parish Council

Agenda for the Annual Meeting of the Council to be held on Thursday 20 May 2021 at 6.30 pm in the Snape Institute

1. Election of Chairman and signing of documentation
2. Apologies for absence – to receive apologies
3. Declarations of interest – to receive any declarations of interest in agenda items
4. Minutes – to agree and sign the minutes of meeting held on 29 April (copy attached)
5. Matters arising
   1. Fences at the sides of the Avenue – to receive report from Clerk and to agree any action
   2. Kerbing – to receive a report from the Clerk and to agree any action
   3. Website – to receive a report from the Clerk and to agree any action
6. Financial matters –

1. To note the annual internal audit report for 2020/21 (page 4 of the Annual Governance and Accountability Return 2020/21 - copy attached)
2. To approve the annual governance statement for 2020/21 (page 5 of the Annual Governance and Accountability Return 2020/21 - copy attached)
3. To approve the annual accounting statement for 2020/21 (page 6 of the Annual Governance and Accountability Return 2020/21 - copy attached)
4. To approve the certificate of exemption for 2020/21 (page 3 of the Annual Governance and Accountability Return 2020/21 – copy attached
5. To note and agree the following:
   1. Bank Reconciliation
   2. Explanation of variances
   3. Explanation of high reserves

(see attached documents)

6. To approve the publication of documents required by the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities (see paper attached)
7. To approve the receipts and payments since the last meeting (see attached finance report and reconciliation)
8. To note hours of work undertaken by the Clerk since the last meeting and Comments from the Internal Auditor (see attached finance report)
1. To agree the financial allocation to the playing field for 2021/22 – included in the budget for 2020/21 as £150
10. To agree the reserves for the avenue for 2020/21 – included in the budget for 2020/21 as £500
11. Deeds and other legal documents – to receive a report from the Clerk and to agree action (see paper attached)

7. To formally confirm that a separate Playing Field Committee is no longer required
8. Asset Register – to agree the asset register (see attached)
9. Risk Assessment – to agree the risk assessment for the PC (see attached)
10. Financial resolutions – to review and update as necessary (see attached)
11. Annual Open Meeting – to discuss any items from this meeting and agree any action necessary
12. Planning applications
    1. 21/01127/FUL - Planning permission for a house extension, replacement of existing conservatory with new garden room and internal re configuration - 1 Castle Meadows Snape North Yorkshire DL8 2TT - planning application documents can be found at https://planning.hambleton.gov.uk/online- – to discuss comments to be submitted

1. 2. 21/00880/FUL - Siting of a log cabin for ancillary accommodation - Springfield Ings Lane Snape North Yorkshire DL8 2TF planning application documents can be found at https://planning.hambleton.gov.uk/online-applications – to discuss comments to be submitted

12. 3. Prices Paving and Stone Ltd – to agree final arrangements for the meeting on 1 June
    4. Update on any other planning applications – report from the Clerk
13. Appointment of Councillors to represent the PC at YLCA meetings (see attached)

Signed …………………………………..…Clerk Date:

Sarah Lowe

PLEASE NOTE: the Council can only consider written information if it is submitted to the Clerk at least 48 hours before the meeting.

Press and members of the public can attend the meeting which will be open to the public and press unless the Council otherwise direct.

The meeting will be held face to face and under Covid 19 the following measures will be in place:

• There will be a one way system in place
• The Council will direct you to seating ensuring appropriate distancing
• Those attending are required to ensure safe distancing
• Masks will be worn except when someone is addressing the meeting
• The QR code should be used or name and contact details given on entry for Track and Trace purposes.